Asian European Arbitration Centre

Notice of Arbitration

The Notice of Arbitration by a claimant initiates ASEAC arbitration and is regulated in Article 3 ASEAC Rules.

The Notice of Arbitration is the first document to initiate ASEAC arbitration proceedings and does not amount to a detailed statement of the claim.

It is a concise notice comprised of mandatory and optional elements.

  • Mandatory Requirements

    Information

    • request to refer the dispute to arbitration;
    • names and contact details of the parties and their statutory representatives, if applicable;
    • reference to the arbitration clause or a separate arbitration agreement that is invoked;
    • reference to the contract out of or in relation to which the dispute arose;
    • brief description of the claim and an indication of the amount involved (if any);
    • relief or remedy sought and
    • proposal regarding the number of arbitrators (e.g. one or three), language and seat of arbitration, as far as the parties have not previously agreed thereon.

    Documents

    • a copy of the contract related to or out of which the dispute has arisen and
    • a copy of the arbitration agreement, if not contained in the contract as an arbitration clause.

  • Optional Requirements

    • proposal(s) regarding the appointment of a sole arbitrator;
    • nomination of an arbitrator in case of a three-arbitrator panel and/or
    • full statement of claim.

Recipient

Parties or counsel that intend to file a Notice of Arbitration are requested to address it to:

ASEAC Asian European Arbitration Centre GmbH
Adolphsplatz 1
20457 Hamburg

They may also use the letter box of the Regional Court of Hamburg (Landgericht Hamburg) in order to secure that they meet a certain date for submissions. This letter box is also available on weekends, holidays and at night and is checked frequently. A notice of arbitration in this case should be addressed to:

ASEAC Asian European Arbitration Centre GmbH
Landgericht Hamburg
Sievekingplatz 1
20355 Hamburg

Administration fee

Upon filing of the Notice of Arbitration, the claimant shall pay the administration fee determined by the Schedule of Costs of ASEAC. If the administration fee is not paid upon filing of the Notice of Arbitration, ASEAC management issues an invoice and determines a deadline for the claimant to pay. If the administration fee on costs requested by ASEAC Management from the claimant is not paid within the period set, the claim shall be deemed to have been withdrawn.